Temporary Changes to Graduate Student Procedures and Forms

Aid, Campus and Community Resources

* Note that the ECRT web site has guidebooks on general (off-campus) resources: http://bit.ly/sdsuresourcehelp

and off-campus food resources: http://bit.ly/ecrtfoodresources

  • Counseling and Psychological Services is servicing students through virtual appointments, scheduled group meetings and workshops. Their website also includes self-care tips. Please visit them at: https://newscenter.sdsu.edu/student_affairs/cps/Default.aspx
  • The Graduate Student Association (your representatives within Associated Students): https://as.sdsu.edu/gsa/ GSA has continued to host meetings and virtual events for graduate students. This is a great way to stay connected with your peers and learn how GSA supports graduate students.
  • Active-duty military, veterans, military spouses and dependent students should contact Veteran’s Affairs for the most up to date information on any news or additional resources: https://arweb.sdsu.edu/es/veterans/index.html
  • Student Ability Success Center: https://newscenter.sdsu.edu/student_affairs/sds/Default.aspx Counselors are available via email, and Test Accommodation Requests can be submitted online.
  • Financial Aid and Scholarships: https://sa.sdsu.edu/financial-aid Submit a one-time application that will match you with scholarships you are eligible for. Be sure to contact a financial aid counselor if you are considering withdrawing from courses this semester, or changing the grading basis to Cr/NC.  These decisions may impact your current or future financial aid.
In a May 11 email, SDSU President de la Torre sent a campus email announcing that the U.S. Department of Education has granted SDSU $29 million in federal funds from the Coronavirus Aid, Relief and Economic Support Act (CARES Act). A large portion of these funds is designated as grants to eligible students that have filed a FAFSA (Free Application for Federal Student Aid) form.
 
Students who filed a FAFSA should have already received some CARES Act funds (approximately $250 to $800 per student).  If you need additional assistance with food, housing, course materials, technology, health care, or child care, you may be eligible for some of the limited remaining CARES Act funds.  Requests for additional funding can be directed to the Economic Crisis Response Team (ECRT) with this form: SDSU CARES Act Additional Funds Application

Eligible students who have not filed a FAFSA but meet the Title IV eligibility requirements should immediately complete the FAFSA form online so that it can be reviewed for your eligibility for CARES Act funding. Students who file the FAFSA will then need to check their AidLink account for information regarding their eligibility.
 
Students that are not eligible for CARES Act funding but in need of immediate assistance can reach out to ECRT by filling out the online form to request assistance.
 
Finally, the Division of Student Affairs has introduced a connection and student support coaching group, called the SDSU CARES Team. This group is actively engaging students to provide information about class registration, assistance being offered virtually, housing, and to address other questions students have. Students may reach the team by emailing [email protected].

Academic and Policy Changes, and Graduation Information

  • Contact your program’s graduate advisor by email for questions about course substitutions, approval of electives, and other issues that they typically address.  For general questions about graduation requirements or special petitions, please email Graduate Affairs <[email protected]>.
    Also, many university resources and policies are documented in the Orientation and Handbook for New Graduate Students.
  • Graduate students must maintain a postbaccalaureate cumulative GPA of 2.85 or higher in order to avoid academic probation and disqualification. Note that there are many other grade requirements for graduate students to earn a degree, including a 3.00 threshold for some other GPA calculations. For a summary, see page 8 in the online Orientation and Handbook for New Graduate Students:

           http://grad.sdsu.edu/current_grad_students/handbooks_and_links

  • Students who are currently on academic probation will not be disqualified at the end of the Spring 2020 semester. Disqualification decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
  • If a student is currently on academic probation, and their postbaccalaureate cumulative GPA rises to 2.85 or higher at the end of the Spring 2020 semester, probation will be removed.
  • Graduate students whose postbaccalaureate cumulative GPA falls below 2.85 at the end of the Spring 2020 semester for the first time will not be placed on academic probation. New academic probation decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
  • There will not be a traditional commencement ceremony, but a virtual celebration is planned for May 16, 2020. A more formal event is being planned for December 2020. Visit the Commencement Ceremony website for updated information on the virtual celebration: https://commencement.sdsu.edu/
1.  Upon awarding (official posting) of a students degree (confirmed via the last page on unofficial transcripts) students may email their Form B to Graduate Affairs ([email protected]).  Do not email your Form B until your degree has been awarded. 
 
NOTE: that an email notice will be sent to students notifying them once their form has been forwarded to the Board of Behavioral Sciences.  The Division of Graduate Affairs will forward completed forms directly to the Board of Behavioral Sciences and will not be sending copies to students.  Processing of forms may take 4-6 weeks.
 
2.  Order official transcripts with the Office of the Registrar:
  1. Log on to the SDSU WebPortal
  2. Select Official Transcripts
  3. Select certified electronic PDF version
  4. Complete required information.  Indicate electronic transcripts to be emailed to one of the following:  (The corresponding email address should be in relation to appropriate licensure the student is to receive).
  5. Make payment
  6. Submit request
3.  Students mail their completed package to BBS (excluding Form B and official transcripts).

Thesis, Dissertation, Research and Employment Updates

  • Research programs at all universities have moved out of shared public facilities, and/or are severely restricted. Work with your research advisor and graduate advisor to establish a new research timeline and scope that balances your field’s expectations, your required degree and career outcomes, and the restrictions imposed by the current public health crisis.  You can also get more information on the Research website: http://research.sdsu.edu/coronavirus

In recognition of the current challenges that research students face, the Graduate Council recommended extensions to Master’s thesis (and EdD dissertation) deadlines.

  • Plan A Master's and EdD students who submit their theses prior to June 26 have a very high likelihood for Summer graduation, if required formatting changes are not excessive, and the formatting changes are completed quickly. The deadline to return final edits to Montezuma Publishing and "publish" for a Summer degree has been extended to 3:45PM on August 19, 2020.
  • Submission to Montezuma Publishing after August 19 but before 3:45 p.m. on August 26 makes students eligible for a Fall 2020 degree without Fall registration or tuition.  This extends the previous deadline.
  • After August 26, Fall registration in 799B is required (or 899 for EdD students) for thesis/dissertation submission to Montezuma Publishing.
  • Montezuma Publishing has changed its procedures to accommodate current campus policies.  Please see the Montezuma Publishing web page for their "Electronic Signature Update" information.
  • Graduate Affairs is modifying the normal workflows to continue documenting faculty approval, while minimizing unnecessary personal contact. Please see the Graduate Affairs Forms page for current policies.
  • Contact your department regarding your TA/GA position, as TA/GA support is needed in Fall 2020. Your department will give you important updates on how instruction will be offered. You can also find more information on the SDSU Flex website.