Temporary Changes to Graduate Student Procedures and Forms

Aid, Campus and Community Resources

* Note that the ECRT web site has guidebooks on general (off-campus) resources: http://bit.ly/sdsuresourcehelp

and off-campus food resources: http://bit.ly/ecrtfoodresources

  • Counseling and Psychological Services is servicing students through virtual appointments, scheduled group meetings and workshops. Their website also includes self-care tips. Please visit them at: https://newscenter.sdsu.edu/student_affairs/cps/Default.aspx
  • The Graduate Student Association (your representatives within Associated Students): https://as.sdsu.edu/gsa/ GSA has continued to host meetings and virtual events for graduate students. This is a great way to stay connected with your peers and learn how GSA supports graduate students.
  • Active-duty military, veterans, military spouses and dependent students should contact Veteran’s Affairs for the most up to date information on any news or additional resources: https://arweb.sdsu.edu/es/veterans/index.html
  • Student Ability Success Center: https://newscenter.sdsu.edu/student_affairs/sds/Default.aspx Counselors are available via email, and Test Accommodation Requests can be submitted online.
  • Financial Aid and Scholarships: https://sa.sdsu.edu/financial-aid Submit a one-time application that will match you with scholarships you are eligible for. Be sure to contact a financial aid counselor if you are considering withdrawing from courses this semester, or changing the grading basis to Cr/NC.  These decisions may impact your current or future financial aid.
In a May 11 email, SDSU President de la Torre sent a campus email announcing that the U.S. Department of Education has granted SDSU $29 million in federal funds from the Coronavirus Aid, Relief and Economic Support Act (CARES Act). A large portion of these funds is designated as grants to eligible students that have filed a FAFSA (Free Application for Federal Student Aid) form.
 
Students who filed a FAFSA should have already received some CARES Act funds (approximately $250 to $800 per student).  If you need additional assistance with food, housing, course materials, technology, health care, or child care, you may be eligible for some of the limited remaining CARES Act funds.  Requests for additional funding can be directed to the Economic Crisis Response Team (ECRT) with this form: SDSU CARES Act Additional Funds Application

Eligible students who have not filed a FAFSA but meet the Title IV eligibility requirements should immediately complete the FAFSA form online so that it can be reviewed for your eligibility for CARES Act funding. Students who file the FAFSA will then need to check their AidLink account for information regarding their eligibility.
 
Students that are not eligible for CARES Act funding but in need of immediate assistance can reach out to ECRT by filling out the online form to request assistance.
 
Finally, the Division of Student Affairs has introduced a connection and student support coaching group, called the SDSU CARES Team. This group is actively engaging students to provide information about class registration, assistance being offered virtually, housing, and to address other questions students have. Students may reach the team by emailing [email protected].

Academic and Policy Changes, and Graduation Information

  • For graduate students, a grade of “Credit” (CR) is awarded for work equivalent to a letter grade of a B or better. A grade of “No Credit” (NC) is awarded for work equivalent to a course letter grade of a B- or less. Courses with grades of Credit or No Credit are not used in any GPA calculations.
  • If you are receiving financial aid, it is possible that a grade of No Credit will impact your award this semester, or in a future semester. Seek guidance from a financial aid counselor at <[email protected]> if a grade of No Credit is likely this semester, and you are receiving financial aid.
  • If you are a credential student, contact the Credential Office <[email protected]> before considering this petition. The use of Credit/NC courses towards your credential will need to be reviewed.
  • For students affected by the COVID-19 epidemic, a change in grading basis can be requested online: https://registrar.sdsu.edu/students/academic_status/grading-basis-credit-no-credit If approved, the petition will be forwarded to the Registrar’s Office for final processing.
  • SDSU has extended the deadline for submitting this petition to May 1.
  • If the course is required for your degree (required for all students, or an elective assigned to you in a filed Program of Study) AND a letter grade option is available, then a grade of Credit would not normally fulfill your degree requirements. (In other words, courses that are used for the degree must be taken for a letter grade, unless there is no letter grade option.) However, Graduate Affairs will coordinate with your graduate advisor to determine whether this restriction can be lifted for the particular course(s) you are petitioning for.
  • For students affected by the COVID-19 epidemic, late withdrawals can be requested by contacting Graduate Affairs <[email protected]> and requesting a Late Schedule Adjustment Petition.
  • If you are a credential student, you must contact Dean Lozada-Santone <[email protected]> before filing this petition.
  • If you are receiving financial aid, it is possible that Withdrawal will impact your award this semester, or in future semesters. Seek guidance from a financial aid counselor at <[email protected]> before submitting this petition to Graduate Affairs.
  • The petition should be submitted online: https://registrar.sdsu.edu/students/academic_status/withdrawal If approved, the petition will be forwarded to the Registrar’s Office for final processing.
  • SDSU extended the deadline for submitting this petition to May 7.
  • If approved, late withdrawals receive an entry of Withdrawal (W) on the transcripts. The course will not be used in any GPA calculations.  If the course is required on your Program of Study (POS), it will need to be retaken in a future term.
  • Beginning May 23rd, students with serious and compelling reasons due to the current health crisis may submit a Retroactive Withdrawal Petition online: https://registrar.sdsu.edu/students/academic_status/withdrawal Note: Graduate Students will need to include a copy of an email with the instructor(s) support for the withdrawal in the "Supporting Documentation" field.
  • Contact your program’s graduate advisor by email for questions about course substitutions, approval of electives, and other issues that they typically address.  For general questions about graduation requirements or special petitions, please email Graduate Affairs <[email protected]>.
    Also, many university resources and policies are documented in the Orientation and Handbook for New Graduate Students.
  • Graduate students must maintain a postbaccalaureate cumulative GPA of 2.85 or higher in order to avoid academic probation and disqualification. Note that there are many other grade requirements for graduate students to earn a degree, including a 3.00 threshold for some other GPA calculations. For a summary, see page 8 in the online Orientation and Handbook for New Graduate Students:

           http://grad.sdsu.edu/current_grad_students/handbooks_and_links

  • Students who are currently on academic probation will not be disqualified at the end of the Spring 2020 semester. Disqualification decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
  • If a student is currently on academic probation, and their postbaccalaureate cumulative GPA rises to 2.85 or higher at the end of the Spring 2020 semester, probation will be removed.
  • Graduate students whose postbaccalaureate cumulative GPA falls below 2.85 at the end of the Spring 2020 semester for the first time will not be placed on academic probation. New academic probation decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
  • Some Plan B Master’s programs may extend their deadline for graduating Master’s students to complete their culminating experience in Spring 2020. Please contact your program’s graduate advisor.
  • It may be possible to extend the admissions conditions that were set by your program. Please contact your graduate advisor to see if an exception can be made. Graduate Advisors who have questions should contact Graduate Affairs directly.
  • Students can register for Fall classes at this time. Student Account Services has postponed the deadline to pay Fall 2020 tuition and fees to June 15, 2020. Students who have outstanding balances from Spring 2020 have been granted payment extensions. Visit the Student Account Services website for the most current information on fee payment deadlines and payment plans: https://bfa.sdsu.edu/financial/student
  • There will not be a traditional commencement ceremony, but a virtual celebration is planned for May 16, 2020. A more formal event is being planned for December 2020. Visit the Commencement Ceremony website for updated information on the virtual celebration: https://commencement.sdsu.edu/
1.  Upon awarding (official posting) of a students degree (confirmed via the last page on unofficial transcripts) students may email their Form B to Graduate Affairs ([email protected]).  Do not email your Form B until your degree has been awarded. 
 
NOTE: that an email notice will be sent to students notifying them once their form has been forwarded to the Board of Behavioral Sciences.  The Division of Graduate Affairs will forward completed forms directly to the Board of Behavioral Sciences and will not be sending copies to students.  Processing of forms may take 4-6 weeks.
 
2.  Order official transcripts with the Office of the Registrar:
  1. Log on to the SDSU WebPortal
  2. Select Official Transcripts
  3. Select certified electronic PDF version
  4. Complete required information.  Indicate electronic transcripts to be emailed to one of the following:  (The corresponding email address should be in relation to appropriate licensure the student is to receive).
  5. Make payment
  6. Submit request
3.  Students mail their completed package to BBS (excluding Form B and official transcripts).

Thesis, Dissertation, Research and Employment Updates

  • Research programs at all universities have moved out of shared public facilities, and/or are severely restricted. Work with your research advisor and graduate advisor to establish a new research timeline and scope that balances your field’s expectations, your required degree and career outcomes, and the restrictions imposed by the current public health crisis.  You can also get more information on the Research website: http://research.sdsu.edu/coronavirus

In recognition of the current challenges that research students face, the Graduate Council recommended extensions to Master’s thesis (and EdD dissertation) deadlines.

  • Plan A Master's students who submitted their theses prior to March 27 have a very high likelihood for Spring graduation, if required formatting changes are not excessive, and the formatting changes are completed quickly. The deadline to return final edits to Montezuma Publishing and "publish" for a Spring degree has been extended to 3:45PM on May 22, 2020.
  • Montezuma Publishing aims to review as many theses as possible in the upcoming weeks, so that some students who submitted after March 27 may also be able to earn a May degree.
  • Submission to Montezuma Publishing after March 27 but before 3:45 p.m. on June 30 makes students eligible for a Summer 2020 degree without Summer registration or tuition.  This is a significant extension of the previous deadline (May 22).
  • After June 30, summer registration in 799B is required (or 899 for EdD students) for thesis/dissertation submission to Montezuma Publishing.
  • Montezuma Publishing has changed its procedures to accommodate current campus policies.  Please see the Montezuma Publishing web page for their "Electronic Signature Update" information.
  • Graduate Affairs is modifying the normal workflows to continue documenting faculty approval, while minimizing unnecessary personal contact. Please see the Graduate Affairs Forms page for current policies.
  • SDSU will honor all contracts with Academic Student Employees. The nature of your work assignment has certainly changed with all instructional duties now being offered via virtual modalities, for example. Continue to consult with your supervisor for direction regarding duties and the appropriate mode for completing them. You may be reassigned duties and/or a supervisor to match the operational needs of the university; this will not lead to a change in compensation. However, promptly notify your supervisor if circumstances require you to resign the position or adjust your timebase.