Temporary Changes to Graduate Student Procedures and Forms
Aid, Campus and Community Resources
- Most of the ongoing campus updates are organized and cross-posted on the Student Health Services COVID-19 website: https://sa.sdsu.edu/student-health-services/coronavirus-covid19-Information-for-students
- Students experiencing housing or food insecurity should contact the Economic Crisis Response Team for counseling and connection to services: https://sa.sdsu.edu/ecrt
* Note that the ECRT web site has guidebooks on general (off-campus) resources: http://bit.ly/sdsuresourcehelp
and off-campus food resources: http://bit.ly/ecrtfoodresources
- Counseling and Psychological Services is servicing students through virtual appointments, scheduled group meetings and workshops. Their website also includes self-care tips. Please visit them at: https://newscenter.sdsu.edu/student_affairs/cps/Default.aspx
- The Graduate Student Association (your representatives within Associated Students): https://as.sdsu.edu/gsa/ GSA has continued to host meetings and virtual events for graduate students. This is a great way to stay connected with your peers and learn how GSA supports graduate students.
- Active-duty military, veterans, military spouses and dependent students should contact Veteran’s Affairs for the most up to date information on any news or additional resources: https://arweb.sdsu.edu/es/veterans/index.html
- Student Ability Success Center: https://newscenter.sdsu.edu/student_affairs/sds/Default.aspx Counselors are available via email, and Test Accommodation Requests can be submitted online.
- Financial Aid and Scholarships: https://sa.sdsu.edu/financial-aid Submit a one-time application that will match you with scholarships you are eligible for. Be sure to contact a financial aid counselor if you are considering withdrawing from courses this semester, or changing the grading basis to Cr/NC. These decisions may impact your current or future financial aid.
Academic and Policy Changes, and Graduation Information
- Contact your program’s graduate advisor by email for questions about course substitutions,
approval of electives, and other issues that they typically address. For general
questions about graduation requirements or special petitions, please email Graduate
Affairs <[email protected]>.
Also, many university resources and policies are documented in the Orientation and Handbook for New Graduate Students.
- Graduate students must maintain a postbaccalaureate cumulative GPA of 2.85 or higher in order to avoid academic probation and disqualification. Note that there are many other grade requirements for graduate students to earn a degree, including a 3.00 threshold for some other GPA calculations. For a summary, see page 8 in the online Orientation and Handbook for New Graduate Students:
- Students who are currently on academic probation will not be disqualified at the end of the Spring 2020 semester. Disqualification decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
- If a student is currently on academic probation, and their postbaccalaureate cumulative GPA rises to 2.85 or higher at the end of the Spring 2020 semester, probation will be removed.
- Graduate students whose postbaccalaureate cumulative GPA falls below 2.85 at the end of the Spring 2020 semester for the first time will not be placed on academic probation. New academic probation decisions will be postponed by the Registrar until the end of the Fall 2020 semester.
- There will not be a traditional commencement ceremony, but a virtual celebration is planned for May 16, 2020. A more formal event is being planned for December 2020. Visit the Commencement Ceremony website for updated information on the virtual celebration: https://commencement.sdsu.edu/
- Log on to the SDSU WebPortal
- Select Official Transcripts
- Select certified electronic PDF version
- Complete required information. Indicate electronic transcripts to be emailed to one of the following: (The corresponding email address should be in relation to appropriate licensure
the student is to receive).
- Make payment
- Submit request
Thesis, Dissertation, Research and Employment Updates
- Research programs at all universities have moved out of shared public facilities, and/or are severely restricted. Work with your research advisor and graduate advisor to establish a new research timeline and scope that balances your field’s expectations, your required degree and career outcomes, and the restrictions imposed by the current public health crisis. You can also get more information on the Research website: http://research.sdsu.edu/coronavirus
In recognition of the current challenges that research students face, the Graduate Council recommended extensions to Master’s thesis (and EdD dissertation) deadlines.
- Plan A Master's and EdD students who submit their theses prior to June 26 have a very high likelihood for Summer graduation, if required formatting changes are not excessive, and the formatting changes are completed quickly. The deadline to return final edits to Montezuma Publishing and "publish" for a Summer degree has been extended to 3:45PM on August 19, 2020.
- Submission to Montezuma Publishing after August 19 but before 3:45 p.m. on August 26 makes students eligible for a Fall 2020 degree without Fall registration or tuition. This extends the previous deadline.
- After August 26, Fall registration in 799B is required (or 899 for EdD students) for thesis/dissertation submission to Montezuma Publishing.
- Montezuma Publishing has changed its procedures to accommodate current campus policies. Please see the Montezuma Publishing web page for their "Electronic Signature Update" information.
- Graduate Affairs is modifying the normal workflows to continue documenting faculty approval, while minimizing unnecessary personal contact. Please see the Graduate Affairs Forms page for current policies.
- SDSU will honor all contracts with Academic Student Employees. The nature of your work assignment has certainly changed with all instructional duties now being offered via virtual modalities, for example. Continue to consult with your supervisor for direction regarding duties and the appropriate mode for completing them. You may be reassigned duties and/or a supervisor to match the operational needs of the university; this will not lead to a change in compensation. However, promptly notify your supervisor if circumstances require you to resign the position or adjust your timebase.